Operational Buyer
Purpose of the position :
Purchase goods, materials and services to ensure that the company operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply
Tasks and responsibilities
Obtaining Quotes
• Compile demand for materials and services based on the purchasing requisition of the departments
• Clarify quality requirements and specifications with the respective department
• Obtain offers and compare in terms of cost, quality, specifications etc.
• In the case of complex goods or services, create a comprehensive tender in alignment with the requisitioner
• Compiling offers and forwarding them to the requisitioner
• Renegotiate prices and other conditions if necessary, select the best offer and prepare the order
Placing Purchase Orders
• Execute subsequent orders under the same conditions
• Execute orders within the specified framework
• In the event of significant quantity changes, discussions with suppliers about price adjustments, suggest price adjustments if necessary
• Creation of orders in the ERP system
• Recording and tracking of order confirmations
• Monitor delivery dates, complain if necessary, clarify quantity differences
Complaint Management
• Communication of quality and delivery problems to suppliers
• Tracking the necessary actions of the supplier
• Exchange with technical/quality department
Analytics and Savings
• Support analyses
• Realization of savings potentials
• Clarify reason if demand is changing significantly
• Create a cost assessment based on market test; if necessary recommend different sources
Preparation and Implementation of Tenders and Projects
• Clarification with the respective department on specifications of complex projects (e.g. investments)
• Identification of potential suppliers
• Summary of documents and creation of tenders
• In the case of contractual issues, involvement of the legal department if necessary
• Compiling the results of the RFQ and presenting them to the requisitioner
• Renegotiation of offers
• Possible participation in overarching purchasing projects within the Group
Reporting and Audits
• Support of regular reporting on purchasing key figures
• Regular evaluation of suppliers in accordance with company guidelines
• Support of various internal and external audits for purchasing-related topics
Required Education, Experience, Skills
• Technical or business education with professional experience in Purchasing or Supply Chain Management
• Several years of professional experience in operational purchasing
• Good knowledge of English and German
• Sound methodological competence in Purchasing
• Computer literate: MS Word, Excel, Power Point, Outlook, MS Teams
• Years of experience in use of state-of-the-art ERP systems, preferable SAP