Officer - Commercial
Pune, IN, 411026
Officer - Commercial
Job Description
We are seeking a meticulous and detail-oriented Billing & Shipping Clerk to join our team. This role is responsible for processing sales orders, updating pricing, handling invoicing, and managing customer-related issues efficiently.
The ideal candidate will have strong organizational skills, attention to detail, and the ability to collaborate with multiple teams to ensure smooth and timely operations.
Key Responsibilities:
- Process and verify Sales Orders by checking quantity, unit price, coating name, dimensions/size, and other conditions.
- Update pricing in the pricing master according to contracts, purchase orders, or sales quotations for auto billing and amendments.
- Process delivery/shipment challans for consolidated invoicing and monitor unbilled activities on a weekly basis.
- Create daily and cumulative invoices in a timely manner.
- Process Proforma Invoices for D and ADV|COD customers and follow up for payment collection before delivery.
- Escalate pricing, rate, and purchase order issues to field sales engineers and customers, ensuring swift resolution.
- Report on material delivery status and ensure timely updates to stakeholders.
- Maintain CN (Credit Note) and FOC (Free of Charge) billing registers.
- Regularly review open sales orders and ensure effective communication with customers and the sales team.
- Identify recurring queries related to delivery challans, purchase orders, part codes, pricing, etc., and implement corrective actions.
- Resolve customer rate disputes, billing errors, and requests for revised invoices, preparing credit notes as per company policy.
- File customer delivery challans and purchase orders, ensuring they are scanned and organized.
- Manage credit hold releases during the second shift.
- Follow up with finance and credit control teams for payment confirmation for ADV|COD customers.
- Support billing functions for both external and internal customers, ensuring smooth operations.
Required Education, Experinece & Knowledge
- Education: Commerce Graduate.
- Experience: 5-7 years of experience in invoicing and logistics activities.
- Skills: Proficient in Excel, experience with SAP preferred.
- Knowledge of basic GST regulations.
About us
Oerlikon is a global innovation powerhouse for surface engineering, polymer processing and additive manufacturing in key industries such as aerospace, automotive, energy, tooling and textiles. We serve as a key partner in enabling our customers to reach their targets for optimizing the performance, function and sustainability of their products and manufacturing processes.
Our solutions reduce emissions in transportation, maximize longevity and performance of tools, increase energy efficiency and advance intelligent material and sustainable polymer processing. These achievements are proven hallmarks of our global leadership.
We at Oerlikon embrace diversity. This is reflected in more than 11,800 employees, representing over 93 nationalities and our presence in more than 38 countries and 207 locations worldwide.
Oerlikon is an Equal Opportunity Employer striving to promote a diverse and inclusive workforce, and is dedicated to unbiased recruiting, hiring and employment practices. Oerlikon takes affirmative action to ensure candidates are considered without regard to their race, color, national origin, ancestry, religion, creed, age, sex, pregnancy, sexual orientation, gender identity, genetic information, marital status, parental status, disability, veteran status, and any other legally protected characteristic. If you’d like more information on your EEO rights under the law, please click here Know Your Rights.
If you are unable to complete an application or respond to a job opening because of a disability, please contact us at Americas.hr@oerlikon.com or recruiter.us@oerlikon.com. This contact information is for accessibility requests only and is not intended for inquiries about the status of applications or for third party vendors / agencies inquiries or requests.
Oerlikon will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Learn more about Oerlikon:
https://www.oerlikon.com/en/brands/
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Pune, IN, 411026