Office Coordinator
We are seeking an Office Coordinator to join our Shared Services Center (SSC) in Warsaw. The role is responsible for ensuring smooth office operations, supporting administrative processes and ensuring compliance with local trade control regulations. The position also supports internal communication and employee engagement initiatives to foster a positive workplace environment and strengthen the visibility of the local entity within the organization.
Your Responsibilities
- Analyze financial and operational data to identify trends, risks, and opportunities in the finance and operations areas inventory and working capital impacts
- Ensure smooth day-to-day office operations in accordance with Oerlikon internal policies and local regulations.
- Coordinate office services, suppliers, and facility-related activities.
- Act as the primary point of contact for local administrative and office-related matters.
- Support onboarding and offboarding processes for employees and external collaborators.
- Organize and coordinate local meetings, internal events, and visits.
- Maintain and update local administrative procedures and documentation.
- Manage and support internal communication activities, including sharing updates on local events, achievements, and key initiatives via internal platforms.
- Contribute to building a positive image of the local entity by ensuring visibility of activities and successes.
- Support and promote employee engagement initiatives such as charity actions, sports activities, and other local programs.
- Collaborate with stakeholders to ensure effective communication and participation in local initiatives.
- Implement and maintain local trade control processes in line with Oerlikon Trade Compliance framework.
- Perform trade compliance checks (customers, suppliers, transactions).
- Identify, assess, and escalate potential trade compliance risks.
- Support internal and external audits related to trade control.
- Maintain accurate trade control documentation and records.
- Deliver local trade control awareness and support to employees.
Your Profile
- Fluency in English
- Experience in administrative roles.
- Ability to manage multiple priorities and meet deadlines (KPI-driven, e.g., 5-day SLA adherence).
- Strong attention to detail, especially in documentation and reporting. • Strong problem-solving skills.
- Excellent written and verbal communication skills, with the ability to communicate clearly and effectively.
- Proactive, well-organized, and service-oriented mindset.
- Ability to engage with stakeholders and support employee initiatives
We Offer
- Opportunity to be part of building a new SSC structure in Warsaw
- Dynamic, international and supportive work environment
- Career growth and development opportunities
- Competitive salary and benefits package
Why Oerlikon:
Innovation and innovators thrive at Oerlikon, a leader in engineering solutions that enhance the performance of our products and services. We are diverse in our perspectives but united in our purpose: to develop technologies that reduce resource and energy consumption and help build a healthier, more sustainable and better protected world.
Every one of us has the chance to be more curious; to bring a new innovations and ideas in our work and to our customers in the automotive, aerospace, energy, tooling, polymer processing and additive manufacturing sectors, and in doing this, we can reaffirm our customers’ and strategic partners’ trust.
Can you identify with this position and are you looking for a new challenge? Then we are eager to meet you! Please apply online.
Contact
Karolina Kułak, Ewelina Kamińska
Mail: hr.obse@oerlikon.com
About Oerlikon
Oerlikon is a global leader in surface technologies and advanced materials. With a unique portfolio spanning surface engineering, high-performance materials, coating equipment and components, we make products better by enhancing performance, efficiency and sustainability. Oerlikon serves a wide range of industries, including aerospace, automotive, energy, medical, luxury, semiconductors and tooling. Head-quartered in Pfäffikon, Switzerland, Oerlikon operates in 38 countries with approximately 9,500 employees, achieving sales of CHF 1.6 billion in 2024.
We offer a wide variety of job profiles in a dynamic, supportive environment where people are empowered to grow and reach their full potential — guided by our core values of integrity, team spirit, excellence and innovation.
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