Officer - Commercial

Officer Commercial 
 

Duties and Responsibilities:

Credit Control Responsibilities: -
1.    Billing and Documentation
•    Billing Management: Oversee and manage the billing process to ensure timely and accurate invoicing of customers.
•    Credit Note Documentation: Prepare and maintain records of credit notes, ensuring accuracy and compliance with financial protocols.
•    Debit Note Documentation: Prepare and process debit notes as per requirements, and ensure appropriate documentation is in place.
2.    Payment and Accounts Management
•    Payment Follow-Up: Track outstanding payments and follow up with customers for timely settlement.
•    Cheque Deposit: Ensure timely and accurate deposit of cheques in the bank as part of the payment collection process.
•    Accounts Receivables (AR) Updating: Maintain and update AR records, ensuring accurate data for financial reporting.
•    Ledger Reconciliation: Reconcile ledgers to ensure all accounts are up-to-date and discrepancies are addressed.
•    Customer Balance Confirmation: Coordinate with customers to confirm account balances and resolve discrepancies.
3.    Customer and Data Management
•    Customer Communication: Handle communication with customers regarding billing, payment status, and other related issues.
•    Customer Creation: Support the process of creating new customer accounts, ensuring correct data entry and system updates.
•    Master Data Updating: Ensure all master data (customer, product, financial) is maintained accurately and up to date.
4.    Logistics Support
•    Logistics Support: Assist in coordinating logistics movements, ensuring alignment with customer delivery requirements.
Admin Responsibilities:- 
1.    Staff Management
•    Manage Attendance, Leave, and Overtime: Oversee and manage staff attendance, leave records, and overtime.
2.    Vendor Coordination
•    Coordinate with Vendors: Manage services provided by vendors, such as housekeeping and security.
3.    Procurement and Logistics
•    Raise and Track Purchase Requests (PR): Handle the process of raising and tracking purchase requests for administrative needs.
•    Arrange Logistics for Guest Visits: Organize travel and accommodation logistics for guest visits.
4.    Event and Visit Coordination
•    Organize Monthly Events: Plan and organize monthly events such as birthdays and poojas.
•    Coordinate Government Visits: Manage and coordinate government visits at site/offices.
5.    Documentation and Audit Support
•    Maintain and Organize Admin Documents: Ensure all administrative documents are properly maintained and organized.
•    Support Audits: Assist in audits, including ISO and legal audits.

Required education, experience, knowledge 

•    Bachelor's degree in Finance, Commerce, or a related field.
•    5-7 years of experience in commercial, administrative, or related functions.
•    Exposure to Credit Control, billing, and customer service processes is preferred.
•    Proficient in MS Office (Excel, Word, PowerPoint).
•    Familiarity with ERP systems or accounting software (e.g., SAP) is a plus.

Required skills & expertise 

•    Strong written and verbal communication skills for dealing with customers, vendors, and internal teams.
•    Ability to manage multiple tasks efficiently, prioritize responsibilities, and meet deadlines.
•    Able to work closely with various departments (Finance, Logistics, HR, etc.) to achieve company goals.

Job Location: Chandigarh

About us
 
Oerlikon is a global innovation powerhouse for surface engineering, polymer processing and additive manufacturing in key industries such as aerospace, automotive, energy, tooling and textiles. We serve as a key partner in enabling our customers to reach their targets for optimizing the performance, function and sustainability of their products and manufacturing processes. 
Our solutions reduce emissions in transportation, maximize longevity and performance of tools, increase energy efficiency and advance intelligent material and sustainable polymer processing. These achievements are proven hallmarks of our global leadership. 
 
We at Oerlikon embrace diversity. This is reflected in more than 11,800 employees, representing over 93 nationalities and our presence in more than 38 countries and 207 locations worldwide. 
 
Oerlikon is an Equal Opportunity Employer striving to promote a diverse and inclusive workforce, and is dedicated to unbiased recruiting, hiring and employment practices. Oerlikon takes affirmative action to ensure candidates are considered without regard to their race, color, national origin, ancestry, religion, creed, age, sex, pregnancy, sexual orientation, gender identity, genetic information, marital status, parental status, disability, veteran status, and any other legally protected characteristic. If you’d like more information on your EEO rights under the law, please click here Know Your Rights.
 
If you are unable to complete an application or respond to a job opening because of a disability, please contact us at Americas.hr@oerlikon.com or recruiter.us@oerlikon.com. This contact information is for accessibility requests only and is not intended for inquiries about the status of applications or for third party vendors / agencies inquiries or requests.
 
Oerlikon will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Learn more about Oerlikon: 
https://www.oerlikon.com/en/brands/

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